Andy:
Your program counselor has more than you on her caseload right? And if you have been having a lot of meetings, he or she needs to now attend to other clients. In order to get funding programs have to fill out a lot of paperwork, find staffing for the days of the week people attend, teams need to schedule times to meet. So when you are part of a system, you have to follow the way they have things ordered, for good or for bad.
I work as a case manager and there is not enough time in the day for people to change everything around, so that's why we schedule meetings, and leave things as they are until that time. So, look at the whole picture, don't take it as a personal affront that things can't change right now.