Hey Gigabyte, I think the most important part is to take your time. I know I sat in front of the counseling office three days in a row before I was able to go in. You're making the effort and that is the really important part If you want, we can help you write a rough draft to send to him? Rohag is right, they'll do their best to work with you through email until you can go in.

Best of luck and keep us updated!