Can you call and ask them for their email addresses? :-) say you're putting together a list so you can try informing people of the schedule that way? Then you can just sort of ask, "oh, by the way. . ." Make a little "speech" to get you started or of things you need to say that you can refer to if you get too scared, then it's not so bad.
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"Never give a sword to a man who can't dance." ~Confucius
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