Hi BF,

I've been on several Boards and committees from religious organizations to national professional organizations.

The secretary includes in the minutes what was discussed at the meeting, only the important information that reflects what was said and done.

The minutes have the date of the meeting, who was in attendance, the time it was called to order and what was discussed. Different people give reports about what they are doing. Like you would say "Sue Brown Chair of the Party Committee reported that the upcoming Carnival needs to be rescheduled for May because of a conflict. Caren Green moved that the new date be June 4. After much discussion, (that means there was a fight, lol) the motion passed with 12 yes and 1 no from Joe Smith."
Then you note what time the meeting was adjourned.

You don't need to plan anything like the Agenda. All you do is take notes about important information.

The reason you take the names of who did what is so they can get the credit and blame for it later, lol! But seriously, it's to keep a legal record.

Then you type up the minutes and get them to the Board just before the next meeting. The Board approves the minutes at the start of the meeting for show they are accurate.

Don't worry about perfection. When you do a volunteer job, they will be very gentle and forgiving. They better be appreciative!